This tutorial is a pre launch from my "Guest Complaint Handling Training Manual" . This is 2nd tutorial of Practical Hotel Management Training Series. This series is a must read for Each and every hotelier. You will find plenty of such training tutorials on our ebooks. So, don't waste your money for costly manuals. We are here to help you.
Step-1:
When a guest with a complaint or request approaches you, follow the basic steps of Making It Right.
Listen: Listen intently making mental notes, with the right body language- put on a serious face, nod your head. (Take notes if the information is very detailed and specific) Apologize with Empathy: Apologize and put yourself in the guests’ situation. No matter how insignificant the matter is to you, it must be dealt with seriously.
Find a Solution: All problems have a solution – that’s the approach to use. Try and find the simplest and clearest solution. If you are unable to, inform a supervisor or manager. Follow Through: After the problem has been resolved, go back to the guest to ensure he is satisfied. Even if the problem is being solved by someone else, you were the one who the problem was brought to- follow through accordingly. Take personal responsibility of the issue.
Step-2:
The guest, who is complaining, should be informed of the action(s) being taken every step of the way. If you are unaware of what to do, inform the guest that you will inform a Supervisor/Manager and follow up with him/her within the next 10 minutes. Just tell the guest:
“Mr/Mrs/Miss “X” I will inform the situation to my Supervisor/Manager and I shall revert back to you within the next 10 minutes.”
Step-3:
Inform the Supervisor/Manager of the situation – make sure to give him/her all the information, including a background on the guest.
Step-4:
Supervisor/Manager must contact the guest and explain to him/her that he/she has been informed about the situation. The Supervisor/Manager must apologize for the situation and offer him/her an alternative or plus him/her with something that the guest feels “outweighs” the problem.
If the guest is still not satisfied, the Department Head must be informed.
Step-5:
After a solution has been reached, the key person who dealt with the guest on this case should go back and check to see if the guest is satisfied.
Step-6:
A log must be maintained detailing the situation.
Step-7:
The entire Making it Right procedure should be completed within 24 hours.
Always |
Never |
| Provide all the information in the log | Come up with a decision if you are unsure |
|
Ensure you revert to the guest every step of the way. |
Neglect any minor complaint |
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{ 15 comments… read them below or add one }
sir plz tell me how take order in restaurant
Please see here:
How to Take Guest Orders in Restaurants
and
How to Take Food Order in Restaurant (SOP)
hi thanks i am getting right notice ,,,,,,
Dear Sir, Madam.
I’m working in a 4 star hotel in bagan. I have to handle lots of problem form guests reservation ( SOP ) and this is the best suggestion. Thank you so much for your help.
very very informative…..
pls am an operation manager with a hotel in Abuja, what are the primary role in operating in hospitality industry?
What an excited knowledge… I like it very much n I need them all…
Dear Rivany,
Thanks for your comment. Please see here:
http://www.hospitality-school.com/exciting-offernow-buy-100-exclusive-hotel-management-training-tutorials
thank you! it is very use- full for hospitality industry worker,
I am working at the Villa in Bali,very help- full for my field.
best regards to all tutorial
Hi ..! could you please provide me with notes for handling emegencies in hotel industry
Hi! could you please provide me with notes for Food & Beverage Control, Food Safety & Quality?
this is very educational, but i hope you can provide us with ideas on handling complaint on a fastfood/restaurant scenario this would be a great help..
Hello Borja,
This is why i want Feedback from my valuable Visitors. After getting your comment i add one more unit on my ongoing “Guest Complaint Handling Training Manual”. If you really love to be skilled on handling complaints then you are welcome to read my first writing. There i Discuss many issues on Handling Guest Complaint like:
Reasons of complaints, Major Types of complaints, principles,methods, Most common complaints, List of Do’s & Don’ts, Signs of unhappy guests, steps to solve complaints, Verbal & Written complaint handling procedure, Tips on handling complaints in restaurant, Case studies with possible solution etc
nice tutorial.
This is Abdullah. I am working in a 5 star hotel in Dubai. I have to handle lots of problems from guests and this is the best suggestion i have ever got. Thank you sir/madam for this tutorial